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Reliable Trade Show Booth Design Company in Warsaw

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Nearby major trade fair venues in Poland

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Familiarity with local & legal regulations

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Fully In-House Capabilities

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English-Speaking Project Managers

Expo Display Service is your trusted local trade show booth builder in Warsaw, offering complete in-house solutions from concept to dismantling. With a production facility in 📍Poland, a 3-hour drive from EXPO XXI WARSZAWA, we provide fast, efficient support for exhibitions taking place in the capital.

Whether you prefer choosing from 1,000+ pre-designed options or want something tailored, we offer both catalogue-based and fully custom exhibition stands to match your brand’s needs.

Make a strong impression at Warsaw’s leading exhibitions with our end-to-end trade show booth rental service. Here’s why exhibitors choose to partner with Expo Display Service:

In-House Services Across Europe: With facilities in Poland, Germany, and the Netherlands and offices and showrooms across Austria, France, Belgium, Switzerland, and the Netherlands, we ensure consistent execution and quality control.

3D Design & Quotation in 5 Working Days: You’ll receive a clear quote and a custom 3D design within five business days, giving you a head start on planning.

No Post-Show Billing Guarantee: With our zero post-show billing guarantee, you don’t have to worry about extra charges coming up after the show.

Dependable In-House Logistics: We don’t rely on third parties. Our own fleet of trucks ensures on-time delivery of your stand to the venue.

Personal Project Management: One dedicated manager will coordinate your project from start to finish for a smooth, hassle-free experience.

Trusted by 500+ Exhibitors Yearly: Each year, we create impactful custom exhibition stands for over 500 international brands, helping them stand out at key trade shows throughout Europe.

Get in touch to explore your options for trade show booth builders in Warsaw. at +49 (0) 6227 877-290 or send us an email at international@expodisplayservice.com. 

Work with Experienced Trade Show Booth Builders in Warsaw

From Concept to Show Floor—We’ve Got You Covered

Some of Our Valued Clients

Take a Look at Our Work

From 9 sqm to 150 sqm custom rental booths, we do it all.

trade show booth for Glasstec, Dusseldorf

Baka Glass
Glasstec, Dusseldorf

trade show booth for ISE Barcelona

Signagelive
ISE, Barcelona

trade show booth for Lubricant Expo, Dusseldorf

SBZ Corporation
Lubricant Expo, Dusseldorf

trade show booth for E-World, Essen

South Pole
E World, Dusseldorf

trade show booth for DGK, Hamburg

PUREN Pharma GmbH
DGK ,Hamburg

trade show booth for Stoc Expo, Rotterdam

Tech Flow
Stoc Expo, Rotterdam

View Our Portfolio

Pricing Guide

Our comprehensive service package includes free design to approval, stand design and build, graphics printing, project management, and installation & dismantling.

To give you an accurate quotation for our custom exhibition stands, we first complete a design proposal, which we offer free of charge and without any obligation.

We provide all-inclusive pricing with zero post-show billing, so you get complete cost clarity and no hidden fees.

Request an Accurate Estimate

Small Stand

6 Sq. m to 16 Sq. m

€5,500 - €11,000

Medium Stand

18 Sq. m to 50 Sq. m

€7,500 - €25,000

Large Stand

50 Sq. m to 150 Sq. m

€30,000 - €135,000

Building Trade Show Booth Rentals in Warsaw Since 1979

Exhibiting in Warsaw calls for dependable support, local know-how, and smooth execution. At Expo Display Service, we bring over 45 years of experience in delivering trade show booth rental solutions in Warsaw and across Europe. Our team offers hands-on support throughout your exhibition process, ensuring your booth is ready on time and built to your exact needs.

Our production facility in📍Poland is located about three hours from EXPO XXI WARSZAWA, enabling us to offer responsive, on-ground assistance whenever required. From trade show booth display development and build to transport and installation, everything is handled under one roof—giving you better quality control, clear communication, and peace of mind.

You can explore our online catalogue of over 1,000 trade show booth ideas, all of which are customisable and come with transparent pricing. Want something more tailored? We also create custom trade show booths that align with your brand message and event objectives. For enquiries, just call +49 (0) 6227 877-290 or email international@expodisplayservice.com. 

Once your design is approved, our experienced project managers handle all logistics. They work closely with internal teams and event organisers while coordinating technical services like lighting, power, and internet. Plus, our 2025 trade show calendar helps you plan ahead for major trade show exhibits across Europe.

Our trade show booth builders in Warsaw are familiar with venue-specific guidelines and Polish regulations, making setup simple and stress-free. With our no post-show billing guarantee, what you see is what you pay—no hidden costs after the event. From start to finish, we’re here to ensure your next trade show in Warsaw runs without a hitch.

Our Hassle-free Work Process

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Step 1 – Briefing
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Step 2 – Design
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Step 3 – Contract
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Step 4 – Graphics & Fabrication
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Step 5 – Packaging
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Step 6 – Shipping, Installation & Dismantling

Collaborate with Skilled Booth Builders near EXPO XXI Warsaw

Let’s Build a Booth That Tells Your Brand’s Story

Major Trade Show Venues in Warsaw

Ptak Warsaw Expo
Ptak Warsaw Expo

Ptak Warsaw Expo is the largest exhibition centre in Central Europe, offering 143,000 m² indoor and 500,000 m² outdoor space. It’s about a 3‑hour drive from our production facility in Poland. This enables our trade show booth builders near Ptak Warsaw Expo to deliver your booth smoothly, without relying on third-party logistics

EXPO XXI Warsaw
EXPO XXI Warsaw

EXPO XXI is a modern exhibition venue in the heart of Warsaw. It features over 20,000 m² across multiple halls and hosts leading events in IT, education, engineering, and more. Located close to the city centre, it’s roughly a 3-hour drive from our facility. Our trade show booth builders near EXPO XXI Warsaw are equipped to manage your trade show booth display with precision and local expertise.

Hilton Warsaw City Hotel
Hilton Warsaw City Hotel

The Hilton Warsaw City Hotel offers state-of-the-art conference facilities for up to 2,000 guests, set close to Warsaw’s key business and cultural areas. With premium amenities and adaptable event spaces, it’s a top venue for major conferences and corporate gatherings. Our Poland-based facility is just a three-hour drive away, allowing our booth builders near Hilton Warsaw City Hotel to provide prompt, on-site support whenever required.

Looking for the Right Stand Partner in Warsaw?

Let’s make your exhibition journey simple and successful.

Full-Service Project Management for a Seamless Exhibition in Warsaw

At Expo Display Service, we know that a successful trade show presence is about more than just your booth, it’s about the process behind it. That’s why we provide complete project management service, handling everything from your first brief to dismantling at the end of the show. This hands-on approach positions us not just as a supplier, but as a true partner in your exhibiting journey.

One Point of Contact from Start to Finish:
 Once your project is confirmed, we assign a dedicated manager to manage your entire process. No need to coordinate between departments or follow up on progress—we handle it all so you can concentrate on preparing for your event.

Strong Internal Coordination Across Teams:
 Your assigned manager works closely with our design, production, and logistics teams to ensure your trade show booth rental in Warsaw stays on track. This internal collaboration helps turn your ideas into reality, on time and aligned with your brand goals.

Supervision During Booth Installation:
 Our job doesn’t end with the build. Your project manager will be at the venue during setup, working with organisers and technical teams to ensure your custom trade show booth is installed just as planned, with no last-minute surprises.

Local Presence Means Faster Support:
 Thanks to our facility in Poland, around three hours from Warsaw, we’re positioned to respond quickly. Whether it’s a delivery, a last-minute request, or onsite support, your manager ensures that everything for your trade show booth display runs smoothly and without delays.

Tailored Solutions for Every Brand:
 Every brand is different, and so is every booth. Your manager takes time to understand your goals, guidelines, and budget to deliver an exhibition stand that ticks all the boxes, visually and functionally.

Simplified Exhibiting Experience:
 Managing an exhibition doesn’t have to be stressful. With our expert guiding your trade show exhibit rental, you’ll have support at every turn, making decisions easier, timelines clearer, and your entire experience more manageable.

Our Leadership Team In Poland

ralf-thomas-becker

Ralf Thomas Becker

CEO
HOLGER-SCHMITT

Holger Schmitt

COO
rob-dirkzwager

Rob Dirkzwager

CCO

WHAT ARE OUR CUSTOMERS SAYING

Trade Show Booth for Farmafix, Finland for KNMP Autumn Congress 2025, Utrecht
KNMP Autumn Congress 2025, Utrecht, Netherlands

Farmafix, Finland

Our trade show booth was delivered beyond expectations at the KNMP Autumn Congress! From the very first contact to the final delivery, the collaboration was excellent – professional, flexible, and with great attention to detail. The team actively contributed ideas during the creative process, ensuring the final result matched our vision perfectly.

The materials used are sustainable and suitable for reuse, all at a very competitive price. We wholeheartedly recommend Expo Display Service to anyone looking for quality, great service, and excellent value for money!

Trade Show Booth for Simple Booth - U.S. at Photo Booth Expo (PBX) Europe 2025 , Amsterdam
Photo Booth Expo (PBX) Europe 2025 Amsterdam, Netherlands

Simple Booth - U.S.

Our team at Simple Booth thoroughly enjoyed working with Expo Display Service for our exhibit at Photo Booth Expo (PBX) Europe 2025 in Amsterdam. The team was incredibly helpful throughout the entire process, from design conception to installation.

The exhibit stand turned out beautifully, with high-quality prints that aligned with our brand identity and expectations. When the TV we had purchased was not functioning properly, they resolved the issue quickly and efficiently.

Our team felt supported throughout the whole experience, and it made the process of planning an international exhibit feel much less daunting. We would highly recommend them to anyone looking for assistance with …

trade show booth for Hirevue at Unleash World 2025
Unleash World 2025 Paris, France

Hirevue - U.S.

I’d like to take this opportunity to extend our sincere thanks and appreciation for your team’s professionalism, exceptional service, and support with the Hirevue booth at Unleash World this year.

It was a pleasure working with you and we’ve received excellent internal feedback on both the booth and the overall execution.

I look forward to continuing our collaboration and building on this success in the future.

trade show booth for Simonds Farsons Cisk at Anuga 2025
Anuga 2025 Cologne, Germany

Simonds Farsons Cisk - Malta

As always, Simonds Farsons Cisk plc had a very positive experience working with Expo Display Service for our booth at Anuga 2025. We have utilized Expo’s services in the past for various exhibitions and I must say that it is always a pleasure working with such a helpful and professional team of people.

We were assisted from start to finish and handover was smooth since all our requirements were met. Our booth looked fantastic and drew a lot of attention from visitors.

I cannot but highly recommend Expo Display Service to any company looking for a reliable exhibition partner!

trade show booth for Elvie & Willow for Kind & Jugend beurs 2025
Kind + Jugend 2025 Cologne, Germany

Elvie & Willow - U.K

I’ll be using their services again! I recently used Expo Display for a B2B trade show in Germany (Kind + Jugend) and couldn’t recommend them enough.
Throughout the whole process they were efficient, responsive and extremely easy to work with.
Their response to brief was exactly what we asked for, and the quality of the final build was very good.
My whole team were extremely pleased with the end result which was a huge relief!

Tips for Achieving Success at Exhibitions in Warsaw

Language

Having a Polish-speaking staff member or translated brochures can improve engagement and signal respect for local culture.

Trains & Buses

If you're visiting multiple cities (e.g. Warsaw to Poznań), Poland’s PKP Intercity trains are fast and efficient.

Cultural Etiquette & Communication Styles

Greet attendees with a firm handshake and introduce yourself clearly—titles and formal greetings are appreciated in Poland's business culture.

Business Card

If you’re selling at your booth, ensure you have a card reader that supports Polish banks or offer receipts for local invoicing.

Things to Consider Before Designing Your Trade Show Booth

Designing a successful trade show booth goes beyond aesthetics. It’s about creating a space that speaks your brand language while meeting practical event needs. Here are key things to think about before starting your booth design process:

 Know Your Objective:

Are you launching a product, generating leads, or simply increasing brand visibility? Your booth’s structure and layout should reflect your primary goals.

Understand the Venue Regulations:

Every exhibition venue, including those in Warsaw, has its own set of rules. From maximum height restrictions to allowed materials, confirming these in advance can save you time and redesign costs.

Set a Realistic Budget:

Work with trade show booth buillders in Warsaw that offer transparent pricing. A clear budget helps determine if you should go for a modular setup or invest in a fully custom exhibition stand.

Space Utilisation Matters:

Make sure the design allows for free movement, proper product display, and attendee interaction. A clutter-free space is more inviting and effective.

Think Beyond the Booth:

Consider logistics, storage, and show-day operations. Opting for trade show exhibit rentals can simplify setup and breakdown while saving costs.

Branding and Messaging:

Your brand story should be clear at a glance. From graphics to lighting, everything should align with your visual identity.

Plan for Engagement:

Whether it’s digital demos or giveaways, your trade show booth builder in Warsaw can integrate interactive elements into your design to keep visitors interested.

Choosing the right design partner can make all the difference. Work with experienced trade show booth design companies that understand local exhibition needs and offer tailored solutions.

FAQs for Exhibiting in Warsaw

When should I finalise my exhibition stand builder for an event in Warsaw?

It’s best to lock in your stand builder around 3 to 4 months before your trade show in Warsaw. This timeline allows us to plan your trade show booth properly, secure venue approvals, manage production, and prepare for specific requirements at venues like EXPO XXI Warsaw or Ptak Warsaw Expo.

How is booth transportation managed for exhibitions in Warsaw?

We handle logistics entirely in-house from our facility in📍Komorniki, near Poznan. With our own fleet and no dependence on third-party logistics, we ensure your booth is delivered to venues in Warsaw safely and on schedule.

What types of stands do you provide for events in Warsaw?

We offer a wide range of stand options, including custom trade show booth designs and hybrid setups. Whether you’re working with a small space or a large island booth, we tailor every stand to match your brand and goals.

Do you offer a complete service package for exhibitions in Warsaw?

Absolutely. Our services include booth design, graphic production, trade show exhibit rentals, transport, on-site setup, and dismantling. A dedicated manager coordinates the entire process to keep things simple and efficient.

Are you familiar with local venue regulations in Warsaw?

Yes, our team has hands-on experience working at Warsaw’s top venues. We make sure your trade show booth design complies with all venue rules and safety standards, so your booth setup goes smoothly without last-minute issues.

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