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Reliable Trade Show Booth Design Company in Warsaw

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Nearby major trade fair venues in Poland

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Familiarity with local & legal regulations

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Fully In-House Capabilities

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English-Speaking Project Managers

Expo Display Service is your trusted local trade show booth builder in Warsaw, offering complete in-house solutions from concept to dismantling. With a production facility in 📍Poland, a 3-hour drive from EXPO XXI WARSZAWA, we provide fast, efficient support for exhibitions taking place in the capital.

Whether you prefer choosing from 1,000+ pre-designed options or want something tailored, we offer both catalogue-based and fully custom exhibition stands to match your brand’s needs.

Make a strong impression at Warsaw’s leading exhibitions with our end-to-end trade show booth rental service. Here’s why exhibitors choose to partner with Expo Display Service:

In-House Services Across Europe: With facilities in Poland, Germany, and the Netherlands and offices and showrooms across Austria, France, Belgium, Switzerland, and the Netherlands, we ensure consistent execution and quality control.

3D Design & Quotation in 5 Working Days: You’ll receive a clear quote and a custom 3D design within five business days, giving you a head start on planning.

No Post-Show Billing Guarantee: With our zero post-show billing guarantee, you don’t have to worry about extra charges coming up after the show.

Dependable In-House Logistics: We don’t rely on third parties. Our own fleet of trucks ensures on-time delivery of your stand to the venue.

Personal Project Management: One dedicated manager will coordinate your project from start to finish for a smooth, hassle-free experience.

Trusted by 500+ Exhibitors Yearly: Each year, we create impactful custom exhibition stands for over 500 international brands, helping them stand out at key trade shows throughout Europe.

Get in touch to explore your options for trade show booth builders in Warsaw. at +49 (0) 6227 877-290 or send us an email at international@expodisplayservice.com. 

Work with Experienced Trade Show Booth Builders in Warsaw

From Concept to Show Floor—We’ve Got You Covered

Some of Our Valued Clients

Take a Look at Our Work

From 9 sqm to 150 sqm custom rental booths, we do it all.

trade show booth for Glasstec, Dusseldorf

Baka Glass
Glasstec, Dusseldorf

trade show booth for ISE Barcelona

Signagelive
ISE, Barcelona

trade show booth for Lubricant Expo, Dusseldorf

SBZ Corporation
Lubricant Expo, Dusseldorf

trade show booth for E-World, Essen

South Pole
E World, Dusseldorf

trade show booth for DGK, Hamburg

PUREN Pharma GmbH
DGK ,Hamburg

trade show booth for Stoc Expo, Rotterdam

Tech Flow
Stoc Expo, Rotterdam

View Our Portfolio

Pricing Guide

Our comprehensive service package includes free design to approval, stand design and build, graphics printing, project management, and installation & dismantling.

To give you an accurate quotation for our custom exhibition stands, we first complete a design proposal, which we offer free of charge and without any obligation.

We provide all-inclusive pricing with zero post-show billing, so you get complete cost clarity and no hidden fees.

Request an Accurate Estimate

Small Stand

6 Sq. m to 16 Sq. m

€5,500 - €11,000

Medium Stand

18 Sq. m to 50 Sq. m

€7,500 - €25,000

Large Stand

50 Sq. m to 150 Sq. m

€30,000 - €135,000

Building Trade Show Booth Rentals in Warsaw Since 1979

Exhibiting in Warsaw calls for dependable support, local know-how, and smooth execution. At Expo Display Service, we bring over 45 years of experience in delivering trade show booth rental solutions in Warsaw and across Europe. Our team offers hands-on support throughout your exhibition process, ensuring your booth is ready on time and built to your exact needs.

Our production facility in📍Poland is located about three hours from EXPO XXI WARSZAWA, enabling us to offer responsive, on-ground assistance whenever required. From trade show booth display development and build to transport and installation, everything is handled under one roof—giving you better quality control, clear communication, and peace of mind.

You can explore our online catalogue of over 1,000 trade show booth ideas, all of which are customisable and come with transparent pricing. Want something more tailored? We also create custom trade show booths that align with your brand message and event objectives. For enquiries, just call +49 (0) 6227 877-290 or email international@expodisplayservice.com

Once your design is approved, our experienced project managers handle all logistics. They work closely with internal teams and event organisers while coordinating technical services like lighting, power, and internet. Plus, our 2025 trade show calendar helps you plan ahead for major trade show exhibits across Europe.

Our trade show booth builders in Warsaw are familiar with venue-specific guidelines and Polish regulations, making setup simple and stress-free. With our no post-show billing guarantee, what you see is what you pay—no hidden costs after the event. From start to finish, we’re here to ensure your next trade show in Warsaw runs without a hitch.

Our Hassle-free Work Process

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Step 1 – Briefing
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Step 2 – Design
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Step 3 – Contract
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Step 4 – Graphics & Fabrication
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Step 5 – Packaging
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Step 6 – Shipping, Installation & Dismantling

Collaborate with Skilled Booth Builders near EXPO XXI Warsaw

Let’s Build a Booth That Tells Your Brand’s Story

Major Trade Show Venues in Warsaw

Ptak Warsaw Expo
Ptak Warsaw Expo

Ptak Warsaw Expo is the largest exhibition centre in Central Europe, offering 143,000 m² indoor and 500,000 m² outdoor space. It’s about a 3‑hour drive from our production facility in Poland. This enables our trade show booth builders near Ptak Warsaw Expo to deliver your booth smoothly, without relying on third-party logistics

EXPO XXI Warsaw
EXPO XXI Warsaw

EXPO XXI is a modern exhibition venue in the heart of Warsaw. It features over 20,000 m² across multiple halls and hosts leading events in IT, education, engineering, and more. Located close to the city centre, it’s roughly a 3-hour drive from our facility. Our trade show booth builders near EXPO XXI Warsaw are equipped to manage your trade show booth display with precision and local expertise.

Hilton Warsaw City Hotel
Hilton Warsaw City Hotel

The Hilton Warsaw City Hotel offers state-of-the-art conference facilities for up to 2,000 guests, set close to Warsaw’s key business and cultural areas. With premium amenities and adaptable event spaces, it’s a top venue for major conferences and corporate gatherings. Our Poland-based facility is just a three-hour drive away, allowing our booth builders near Hilton Warsaw City Hotel to provide prompt, on-site support whenever required.

Looking for the Right Stand Partner in Warsaw?

Let’s make your exhibition journey simple and successful.

Full-Service Project Management for a Seamless Exhibition in Warsaw

At Expo Display Service, we know that a successful trade show presence is about more than just your booth, it’s about the process behind it. That’s why we provide complete project management service, handling everything from your first brief to dismantling at the end of the show. This hands-on approach positions us not just as a supplier, but as a true partner in your exhibiting journey.

One Point of Contact from Start to Finish:
Once your project is confirmed, we assign a dedicated manager to manage your entire process. No need to coordinate between departments or follow up on progress—we handle it all so you can concentrate on preparing for your event.

Strong Internal Coordination Across Teams:
Your assigned manager works closely with our design, production, and logistics teams to ensure your trade show booth rental in Warsaw stays on track. This internal collaboration helps turn your ideas into reality, on time and aligned with your brand goals.

Supervision During Booth Installation:
Our job doesn’t end with the build. Your project manager will be at the venue during setup, working with organisers and technical teams to ensure your custom trade show booth is installed just as planned, with no last-minute surprises.

Local Presence Means Faster Support:
Thanks to our facility in Poland, around three hours from Warsaw, we’re positioned to respond quickly. Whether it’s a delivery, a last-minute request, or onsite support, your manager ensures that everything for your trade show booth display runs smoothly and without delays.

Tailored Solutions for Every Brand:
Every brand is different, and so is every booth. Your manager takes time to understand your goals, guidelines, and budget to deliver an exhibition stand that ticks all the boxes, visually and functionally.

Simplified Exhibiting Experience:
Managing an exhibition doesn’t have to be stressful. With our expert guiding your trade show exhibit rental, you’ll have support at every turn, making decisions easier, timelines clearer, and your entire experience more manageable.

Our Leadership Team In Poland

ralf-thomas-becker

Ralf Thomas Becker

CEO
HOLGER-SCHMITT

Holger Schmitt

COO
rob-dirlzwager

Rob Dirkzwager

CCO

WHAT ARE OUR CUSTOMERS SAYING

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Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE - U.S.

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials. On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

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EuroMedLab 2025 Brussel, Belgium

Werfen - Spain

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start. We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process. The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully. We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

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IBA 2025 Dusseldorf, Germany

Danmatic - Denmark

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease. We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging. On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

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OFFF 2025 Barcelona, Spain

Monotype - U.S.

Working with the team was an excellent experience from start to finish. They fully understood our requirements and brought our ideas to life with a spot-on 3D design. The entire process was smooth and highly collaborative, and the project was managed precisely according to the agreed timelines.

The booth was delivered exactly as planned, using high-quality materials and finishes. On-site support for both installation and dismantling at the Barcelona event was flawless. We wouldn’t hesitate to work with them again—in fact, we definitely will. We highly recommend them for any future events.

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Enforce Tac 2025 Nuremberg, Germany

The Safariland Group - U.S.

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was: From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth. The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership.

Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through. The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship.

On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth. Thank you again for making our event a success. We look forward to working with you again on future shows.

Tips for Achieving Success at Exhibitions in Warsaw

Language

Having a Polish-speaking staff member or translated brochures can improve engagement and signal respect for local culture.

Trains & Buses

If you're visiting multiple cities (e.g. Warsaw to Poznań), Poland’s PKP Intercity trains are fast and efficient.

Cultural Etiquette & Communication Styles

Greet attendees with a firm handshake and introduce yourself clearly—titles and formal greetings are appreciated in Poland's business culture.

Business Card

If you’re selling at your booth, ensure you have a card reader that supports Polish banks or offer receipts for local invoicing.

Things to Consider Before Designing Your Trade Show Booth

Designing a successful trade show booth goes beyond aesthetics. It’s about creating a space that speaks your brand language while meeting practical event needs. Here are key things to think about before starting your booth design process:

 Know Your Objective:

Are you launching a product, generating leads, or simply increasing brand visibility? Your booth’s structure and layout should reflect your primary goals.

Understand the Venue Regulations:

Every exhibition venue, including those in Warsaw, has its own set of rules. From maximum height restrictions to allowed materials, confirming these in advance can save you time and redesign costs.

Set a Realistic Budget:

Work with trade show booth buillders in Warsaw that offer transparent pricing. A clear budget helps determine if you should go for a modular setup or invest in a fully custom exhibition stand.

Space Utilisation Matters:

Make sure the design allows for free movement, proper product display, and attendee interaction. A clutter-free space is more inviting and effective.

Think Beyond the Booth:

Consider logistics, storage, and show-day operations. Opting for trade show exhibit rentals can simplify setup and breakdown while saving costs.

Branding and Messaging:

Your brand story should be clear at a glance. From graphics to lighting, everything should align with your visual identity.

Plan for Engagement:

Whether it’s digital demos or giveaways, your trade show booth builder in Warsaw can integrate interactive elements into your design to keep visitors interested.

Choosing the right design partner can make all the difference. Work with experienced trade show booth design companies that understand local exhibition needs and offer tailored solutions.

FAQs for Exhibiting in Warsaw

When should I finalise my exhibition stand builder for an event in Warsaw?

It’s best to lock in your stand builder around 3 to 4 months before your trade show in Warsaw. This timeline allows us to plan your trade show booth properly, secure venue approvals, manage production, and prepare for specific requirements at venues like EXPO XXI Warsaw or Ptak Warsaw Expo.

How is booth transportation managed for exhibitions in Warsaw?

We handle logistics entirely in-house from our facility in📍Komorniki, near Poznan. With our own fleet and no dependence on third-party logistics, we ensure your booth is delivered to venues in Warsaw safely and on schedule.

What types of stands do you provide for events in Warsaw?

We offer a wide range of stand options, including custom trade show booth designs and hybrid setups. Whether you’re working with a small space or a large island booth, we tailor every stand to match your brand and goals.

Do you offer a complete service package for exhibitions in Warsaw?

Absolutely. Our services include booth design, graphic production, trade show exhibit rentals, transport, on-site setup, and dismantling. A dedicated manager coordinates the entire process to keep things simple and efficient.

Are you familiar with local venue regulations in Warsaw?

Yes, our team has hands-on experience working at Warsaw’s top venues. We make sure your trade show booth design complies with all venue rules and safety standards, so your booth setup goes smoothly without last-minute issues.

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