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Why Choose Us as Your Trade Show Booth Design Company in Poland?

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Nearby major trade fair venues in Poland

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Familiarity with local & legal regulations

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Fully In-House Capabilities

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English-Speaking Project Managers

Expo Display Service is your dependable partner for trade show booth rental in Poland. From concept creation to dismantling after the event, everything is handled under one roof to ensure quality and consistency. With our in-house facility in📍Poland, located just a 20-minute drive from Poznan International Fair, one of the country’s most prominent exhibition venues, we offer swift, reliable support for trade shows across the region. You can choose from over 1,000 booth concepts or collaborate with us to build custom exhibition stands that reflect your brand vision.

Get ready to make your mark at Poland’s top exhibitions with our end-to-end booth services. Here’s why so many exhibitors trust Expo Display Service:

Full In-House Production Across Europe: Our manufacturing hub in Poland is backed by facilities in Germany and the Netherlands, along with offices in Belgium, France, Switzerland, and Austria, giving us complete control over timelines and quality standards.

Free 3D Booth Design and Quote in 5 Days: Plan your next exhibit with confidence—our team will send you a detailed 3D layout and cost estimate within five working days.

Zero Post-Show Billing Guarantee: Our zero post-show billing guarantee means the price you agree to is final. There are no hidden costs or unexpected charges after the event.

On-Time Delivery with Our Own Fleet: Our fleet of delivery trucks ensures your booth arrives on time, without outsourcing transport or relying on third parties.

One Project Manager Throughout: From the initial brief to final handover at the show venue, a dedicated manager will coordinate everything for a seamless experience.

Trusted by 500+ Exhibitors Across Europe Each Year: Each year, we deliver impactful exhibition stands for more than 500 brands throughout Europe.

Whether you need creative trade show booth design ideas or experienced exhibition stand builders in Poland, we’re here to bring your vision to life.

Get in touch with us at +49 (0) 6227 877-290 or send us an email at international@expodisplayservice.com. 

Partner with Our Booth Builders near Poznan International Fair

Bring Your Vision to Life with a Custom-Built Stand

Some of Our Valued Clients

Take a Look at Our Work

From 9 sqm to 150 sqm custom rental booths, we do it all.

trade show booth for Glasstec, Dusseldorf

Baka Glass
Glasstec, Dusseldorf

trade show booth for ISE Barcelona

Signagelive
ISE, Barcelona

trade show booth for Lubricant Expo, Dusseldorf

SBZ Corporation
Lubricant Expo, Dusseldorf

trade show booth for E-World, Essen

South Pole
E World, Dusseldorf

trade show booth for DGK, Hamburg

PUREN Pharma GmbH
DGK ,Hamburg

trade show booth for Stoc Expo, Rotterdam

Tech Flow
Stoc Expo, Rotterdam

View Our Portfolio

Pricing Guide

Our comprehensive service package includes free design to approval, stand design and build, graphics printing, project management, and installation & dismantling.

To give you an accurate quotation for our custom exhibition stands, we first complete a design proposal, which we offer free of charge and without any obligation.

We provide all-inclusive pricing with zero post-show billing, so you get complete cost clarity and no hidden fees.

Request an Accurate Estimate

Small Stand

6 Sq. m to 16 Sq. m

€5,500 - €11,000

Medium Stand

18 Sq. m to 50 Sq. m

€7,500 - €25,000

Large Stand

50 Sq. m to 150 Sq. m

€30,000 - €135,000

Building Trade Show Booth Rentals in Poland Since 1979

Exhibiting in Poland calls for more than just a booth; it demands local knowledge, dependable service, and precise execution. As a leading trade show booth builder in Poland, Expo Display Service brings over four decades of experience delivering high-impact trade show booth rentals across Europe, now with an in-house facility right here in Poland. Our expert team will guide you through the entire exhibiting process with hands-on support tailored to your needs.

Our📍Poland facility is just a 20-minute drive from Poznan International Fair, allowing us to act quickly and efficiently at one of the country’s busiest venues. We manage everything in-house, from trade show booth design and build to transport and installation. This helps us maintain full quality control and deliver projects on time, without third-party delays.

Browse our online catalogue of 1,000+ trade show booth display ideas with upfront pricing. If you’re after something unique, we’ll develop a custom solution that reflects your objectives and branding.

Get started by calling us at +49 (0) 6227 877-290 or emailing international@expodisplayservice.com

Once your design is locked in, our project managers take over to handle the rest—liaising with show organisers, managing technical specs, and making sure your trade show exhibits are compliant with all venue requirements. To help with early planning, we also provide a comprehensive 2025 trade show calendar featuring key events in Poland and beyond.

Our trade show booth builders in Poland are familiar with local exhibition centre requirements, giving you peace of mind during installation. And with our zero post-show billing guarantee, there are no additional charges after the show ends. From eye-catching trade show booth display setups to full execution, we’ve got everything covered to make your next show in Poland a success.

Our Hassle-free Work Process

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Step 1 – Briefing
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Step 2 – Design
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Step 3 – Contract
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Step 4 – Graphics & Fabrication
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Step 5 – Packaging
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Step 6 – Shipping, Installation & Dismantling

Collaborate with Skilled Booth Builders in Poland

Let’s Build a Booth That Tells Your Brand’s Story

Major Trade Show Venues in Poland

Ptak Warsaw Expo
Ptak Warsaw Expo

Ptak Warsaw Expo is the largest trade fair and exhibition centre in Central Europe. With over 143,000 sqm of indoor exhibition space and 500,000 sqm outdoors, it regularly hosts large-scale B2B and B2C events. Our facility in Poland is approximately a 3-hour drive (around 300 km) from the venue, enabling our booth builders near Ptak Warsaw Expo to seamlessly deliver your booth without relying on third-party providers.

EXPO XXI Warsaw
EXPO XXI Warsaw

EXPO XXI is a leading venue in Warsaw for international trade shows, conferences, and cultural events. With over 20,000 sqm across four modern halls, it’s well-connected and close to the city centre. Hosting fairs in IT, education, food, and engineering, it attracts a diverse professional audience. Our Poland facility is just 3 hours away, enabling our booth builders near EXPO XXI Warsaw to manage your booth setup efficiently.

Poznan International Fair
Poznan International Fair

Poznan International Fair is Poland’s oldest and most recognised exhibition venue. With over 110,000 sqm of indoor space and 35,000 sqm outdoors, it hosts 80+ events annually across sectors like construction, food, IT, and healthcare. Our production facility is just 6 km away, allowing our booth builders near Poznan International Fair to offer fast, efficient support.

Poland’s Preferred Trade Show Booth Builders

Custom Booth Solutions for Your Next Exhibition in Poland

Full-Service Project Management for a Smooth Exhibiting Experience

At Expo Display Service, we understand that your trade show success depends on more than just the booth itself. That’s why we offer end-to-end project management to handle every stage, from your initial concept to dismantling after the show. This dedicated support makes us more than just a supplier; it makes us a true partner in your exhibiting journey.

One Contact, Every Step of the Way:
Once your project is confirmed, we assign a single point of contact to manage everything. You won’t need to coordinate between departments or chase updates; we streamline communication so you can stay focused on your goals.

Efficient Cross-Team Coordination:
Your project manager works closely with our production specialists, and logistics team. This ensures your trade show booth rental in Poland progresses smoothly from idea to reality, on schedule and aligned with your objectives.

On-Site Setup Supervision:
We don’t stop at design and build. Your manager is present during installation at the venue, working directly with organisers and technical teams to make sure your custom exhibition stand is set up exactly as planned.

Local Knowledge, Faster Response:
With our production facility based right in Poland, just 20 minutes from Poznan International Fair, we’re well-positioned to offer hands-on support. From timely deliveries to fast troubleshooting, your manager ensures everything runs like clockwork on-site.

Attention to Detail at Every Level:
No two booths are the same. Your project manager reviews your brand guidelines, event objectives, and budget to ensure the exhibition booth design meets your needs in every way, both functionally and visually.

Simplified Process from Start to Finish:
Exhibiting can be overwhelming—but it doesn’t have to be. With our project manager guiding your trade show exhibit rental, you’ll have a clear path through every decision, deadline, and detail, leaving you free to focus on what matters most: your event success.

Our Leadership Team In Poland

ralf-thomas-becker

Ralf Thomas Becker

CEO
HOLGER-SCHMITT

Holger Schmitt

COO
rob-dirlzwager

Rob Dirkzwager

CCO

WHAT ARE OUR CUSTOMERS SAYING

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Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE - U.S.

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials. On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

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EuroMedLab 2025 Brussel, Belgium

Werfen - Spain

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start. We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process. The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully. We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

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IBA 2025 Dusseldorf, Germany

Danmatic - Denmark

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease. We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging. On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

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OFFF 2025 Barcelona, Spain

Monotype - U.S.

Working with the team was an excellent experience from start to finish. They fully understood our requirements and brought our ideas to life with a spot-on 3D design. The entire process was smooth and highly collaborative, and the project was managed precisely according to the agreed timelines.

The booth was delivered exactly as planned, using high-quality materials and finishes. On-site support for both installation and dismantling at the Barcelona event was flawless. We wouldn’t hesitate to work with them again—in fact, we definitely will. We highly recommend them for any future events.

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Enforce Tac 2025 Nuremberg, Germany

The Safariland Group - U.S.

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was: From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth. The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership.

Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through. The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship.

On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth. Thank you again for making our event a success. We look forward to working with you again on future shows.

Tips for Achieving Success at Exhibitions in Poland

Language

Having a Polish-speaking staff member or translated brochures can improve engagement and signal respect for local culture.

Trains & Buses

If you're visiting multiple cities (e.g. Warsaw to Poznan), Poland’s PKP Intercity trains are fast and efficient.

Cultural Etiquette & Communication Styles

Greet attendees with a firm handshake and introduce yourself clearly—titles and formal greetings are appreciated in Poland's business culture.

Business Card

If you’re selling at your booth, ensure you have a card reader that supports Polish banks or offer receipts for local invoicing.

Trade Show Booth Design Trends to Watch for Poland Exhibitions

Staying ahead of the curve in booth design can make all the difference at busy trade shows in Poland. Whether you’re exhibiting at Poznan International Fair or EXPO XXI Warsaw, here are the latest trade show booth design trends that can help you create a lasting impact:

1. Modular Booths for Flexibility

Modular setups allow you to adapt your custom trade show booths to different floor plans and venues. These systems are easy to reconfigure and transport, making them ideal for repeat exhibitions across Poland.

2. Sustainability as a Priority

More brands are focusing on eco-friendly builds, using recyclable materials, LED lighting, and digital brochures. Partnering with trade show booth builders in Poland who prioritise sustainability can strengthen your brand image.

3. Multi-Sensory Experiences

Engage more than just the eyes. Use audio, scent, or interactive displays to create an immersive experience. This approach turns a simple trade show booth display into a space people remember.

4. Tech-Integrated Spaces

Touchscreens, product demos with AR, and live social media walls are becoming common in Polish trade shows. These features not only attract traffic but also create opportunities for real-time engagement.

5. Minimalist Yet Bold Design

A clean, clutter-free custom exhibition stand with bold branding elements helps convey your message quickly, which is essential in a fast-paced exhibition environment.

6. Lounge & Meeting Zones

Add casual seating or a private nook for conversations. This will not only add comfort but also extend the time visitors spend at your booth.

Keeping up with these trends and working with experienced trade show booth design companies in Poland can ensure your exhibit looks modern, strategic, and ready to impress.

FAQs for Exhibiting in Poland

When should I start finalising my trade show booth builder for an event in Poland?

We recommend confirming your exhibition stand builder at least 3 to 4 months before your show in Poland. This gives us ample time to develop your trade show booth design, get approvals from venue organisers, manage production, and plan for any venue-specific requirements, especially at busy locations like Poznan International Fair or EXPO XXI Warsaw.

How is booth transportation handled for events in Poland?

All logistics are managed entirely in-house. Our production facility is located in📍Poznan, just 20 minutes from Poznan International Fair. We’re ideally positioned to ensure your booth is delivered on time using our own dedicated fleet, no third-party transport involved.

What kinds of exhibition stands do you offer for Polish trade shows?

We provide a variety of booth types, from modular setups to fully custom exhibition stand solutions. Whether you’re exhibiting in a small booth or a large island booth, we tailor the design to suit your brand, space, and event objectives.

Do you offer end-to-end services for trade shows in Poland?

Yes, we offer complete solutions including design, printing, trade show exhibit rental, project management, transport, installation, and dismantling. A dedicated project manager will oversee your project from start to finish, ensuring a seamless exhibiting experience.

How do you handle venue compliance for events in Poland?

Our team is familiar with local rules and technical regulations at key venues like Ptak Warsaw Expo, EXPO XXI, and Poznan International Fair. We ensure your exhibition booth design meets all safety and venue standards, avoiding any last-minute complications.

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