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Why Choose Us for Your Trade Show Booth Rentals in Utrecht?

Close Proximity to trade fair venues

Close Proximity to trade fair venues

Familiarity with local regulations

Familiarity with local regulations

Fully In-House Capabilities

Fully In-House Capabilities

English-Speaking Project Managers

English-Speaking Project Managers

Share Your Brief, We'll Turn It Into a 3D Design in 5 Days.



Utrecht's Trusted Local Trade Show Booth Builder Since 1979

Navigating the exhibition landscape in Utrecht presents unique challenges, from choosing the right trade show to designing impactful trade show booth rentals. Rely on the booth builders at Expo Display Service to handle these intricacies for you.

We have a facility in Apeldoorn that is just an hour away from Jaarsbeurs, which is a key exhibiting venue in the country. With over 40 years of expertise as a booth supplier, we offer comprehensive support through our offices and in-house facilities located in Germany, Switzerland, Belgium, Austria, France, and Spain. 

We have a collection of 1000+ trade show booth designs for you to explore in our portfolio. Additionally, if you need a trade show booth design tailored to your requirements, our booth builders can create a bespoke booth design just for you.

Our multilingual team, proficient in English and Dutch, is knowledgeable about the local exhibition regulations, guaranteeing a seamless setup for your stand. Expect to receive a detailed 3D design of your stand along with a quote directly in your inbox, all within five working days.

If you have any inquiries or need additional support regarding exhibition stand rentals in Utrecht, please call +49 (0) 6227 877-290 or email international@expodisplayservice.com.

Take a Look at Some of Our Work

From the 6 sqm to 100 sqm custom rental booths, we do it all.

View Our Portfolio

Pricing Guide

Our comprehensive service package includes free design to approval, stand design and build, graphics printing, project management, and installation & dismantling.

To give you an accurate quotation for our custom exhibition stands, we first complete a design proposal, which we offer free of charge and without any obligation.

We provide all-inclusive pricing with zero post-show billing, so you get complete cost clarity and no hidden fees.

Request an Accurate Estimate

Small Stand

6 Sq. m to 16 Sq. m

€5,500 - €11,000

Medium Stand

18 Sq. m to 50 Sq. m

€7,500 - €25,000

Large Stand

50 Sq. m to 150 Sq. m

€30,000 - €135,000

Handling All Aspects of Your Trade Show Booth in Utrecht

Utrecht is the fourth-largest city in the Netherlands and the most populous in the province. It is also a hub of business and innovation, thanks to its strategic location and fantastic transport connections. With its dynamic atmosphere, Utrecht is an ideal setting for international and local trade shows. Interested in displaying your products at one of Utrecht’s trade events? Let’s talk about how our services can help you shine.

Full-Service Exhibit Rentals:

We offer a full-service rental solution for your trade show booth requirements, covering everything from the initial design and graphics creation to installation and dismantling post-event. We have a fleet of delivery vehicles to ensure that logistics are smoothly managed in-house, reducing the need for third parties.

Dedicated Project Management:

Our project managers, who are fluent in English and Dutch, oversee every detail of preparing your trade show display. They handle all required paperwork and coordinate essential amenities like water, internet, and electricity.

1000+ Customizable Exhibition Stand Designs:

Our online catalog offers over 1000 exhibition stand designs, complete with pricing information, available through our Expo Stand Configurator. If you’re looking for a custom exhibition stand design for your Utrecht trade show booth rental, just reach out, and we will bring your unique vision to life.

Ready to make a lasting impression at your next Utrecht trade show?

Discover Utrecht: A City of Culture and Commerce

Utrecht is a vibrant, historic city in the heart of the Netherlands. Renowned for its medieval center, intricate canal systems, and stunning architecture, the city pulsates with cultural richness and a lively urban lifestyle. Its residents, known for their friendliness and progressive attitudes, contribute to a welcoming atmosphere that blends historical charm with modern innovation. This dynamic environment makes Utrecht a favored destination for tourists and business professionals.

The city’s strategic location and excellent infrastructure also make it a prime spot for exhibitions and trade shows. Jaarbeurs, one of the largest exhibition centers in the Netherlands, is located here. Throughout the year, this venue hosts a variety of events ranging from international trade fairs to consumer expos, drawing exhibitors and visitors from around the globe. The accessibility of Utrecht, combined with its robust facilities, ensures that every event can run smoothly, supporting a wide array of industries and interests. Partnering with skilled booth suppliers here can dramatically enhance your visibility and impact at these events.

A distinctive exhibition stand, crafted with the expertise of seasoned booth suppliers, not only draws attention but also enhances engagement, helping you effectively showcase your expertise and connect with your audience amidst the bustling trade show environment. Tailoring your exhibition space to reflect your brand’s identity and values, and integrating innovative design elements and interactive technology, can create a memorable experience. These strategic touches ensure your stand is not just seen, but remembered, amidst the competitive backdrop of Utrecht’s dynamic exhibition scene.

WHAT ARE OUR CUSTOMERS SAYING

testimoniaal-image
The Safariland Group @Enforce Tac 2025

The Safariland Group

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was: From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth. The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership. Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through. The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship. On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth. Thank you again for making our event a success. We look forward to working with you again on future shows.

testimoniaal-image
Copenhagen Optimization @Passenger Terminal Expo (PTE) 2025

Copenhagen Optimization

We have been extremely satisfied with the cooperation with team behind our exhibition stand. From the overall project scope to the very detailed operational execution they have always been professional and very accommodative to work with. Through it all, they have showed a very good understanding of, what we wanted to achieve as an exhibitor and how our brand and messaging would be presented in the best way possible. Sustainability is important for us as a company and we have internal policies for recycling, we buy "sustainable aviation fuel - SAF" when we travel with our home carrier SAS, and in general we try to have an eye for how we can run our business as environmentally friendly as possible. For that reason, it was important for us, not to have custom booth built, use it for three days, and then just toss everything afterwards. I found them online and it was a pleasant surprise when I talked to the company for the first time and discovered their focus on recycling and sustainable conference solutions. From there on we knew that was the right solution for us.

testimoniaal-image
Pharmilab @In-Cosmetics Global 2025

Pharmilab

We had a truly excellent experience working with our exhibition stand partner for our stand at in-cosmetics global 2025 in RAI Amsterdam. From the very beginning, the team demonstrated a deep understanding of our requirements and translated them into a design that captured exactly what we had envisioned. The design phase was smooth and collaborative — the 3D concepts were spot-on and we liked it from the very start. We appreciated how open and responsive the team was throughout the process, always taking our feedback into account and refining the design accordingly. In terms of pricing and timelines, everything was clear, transparent, and well-managed. The scope of work was clearly communicated from the start, and the final delivery was exactly as described. We liked the final result and the help with our Dry ice was fundamental - everyone liked our idea and stopped in the booth just to appreciate. On-site, the experience was just as positive, and I would highly recommend the company to anyone looking for a reliable and creative stand partner.

testimoniaal-image
Siglent @Embedded World 2025

Siglent Team

The communication was flawless and very efficient. The process was fast, and we quickly achieved our target. We felt the pricing was fair, the timelines were well-planned, and the construction phase was handled professionally. Everything was as planned. The quality of the exhibition stand delivered at Embedded World 2025, held at Messe Nuremberg, was great—nothing to complain about. We really liked the process of handing over the finished stand.

testimoniaal-image
EurobioGendx @EFI Conference 2025

EurobioGendx

I want to thank you for your support with our beautiful booth in Prague. For us it was the first time working with a booth building company and you were very helpful, thinking along with us with advises and suggestions and replying to every questions we had. The booth construction together with the design was really nice, tailored to our needs. The quality of the printed graphics was perfect and also the lights were nicely located in the booth. Also the service on-site was great, the guys building the booth were friendly and keen to help us with some extra tasks like helping us storing our own pallet or lending us their vacuum cleaner. The booth was handed over on time and it was ready for the conference. A big thank you!

WHAT ARE OUR CUSTOMERS
SAYING

The Safariland Group @Enforce Tac 2025

The Safariland Group

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was: From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth. The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership. Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through. The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship. On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth. Thank you again for making our event a success. We look forward to working with you again on future shows.

Copenhagen Optimization @Passenger Terminal Expo (PTE) 2025

Copenhagen Optimization

We have been extremely satisfied with the cooperation with team behind our exhibition stand. From the overall project scope to the very detailed operational execution they have always been professional and very accommodative to work with. Through it all, they have showed a very good understanding of, what we wanted to achieve as an exhibitor and how our brand and messaging would be presented in the best way possible. Sustainability is important for us as a company and we have internal policies for recycling, we buy "sustainable aviation fuel - SAF" when we travel with our home carrier SAS, and in general we try to have an eye for how we can run our business as environmentally friendly as possible. For that reason, it was important for us, not to have custom booth built, use it for three days, and then just toss everything afterwards. I found them online and it was a pleasant surprise when I talked to the company for the first time and discovered their focus on recycling and sustainable conference solutions. From there on we knew that was the right solution for us.

Pharmilab @In-Cosmetics Global 2025

Pharmilab

We had a truly excellent experience working with our exhibition stand partner for our stand at in-cosmetics global 2025 in RAI Amsterdam. From the very beginning, the team demonstrated a deep understanding of our requirements and translated them into a design that captured exactly what we had envisioned. The design phase was smooth and collaborative — the 3D concepts were spot-on and we liked it from the very start. We appreciated how open and responsive the team was throughout the process, always taking our feedback into account and refining the design accordingly. In terms of pricing and timelines, everything was clear, transparent, and well-managed. The scope of work was clearly communicated from the start, and the final delivery was exactly as described. We liked the final result and the help with our Dry ice was fundamental - everyone liked our idea and stopped in the booth just to appreciate. On-site, the experience was just as positive, and I would highly recommend the company to anyone looking for a reliable and creative stand partner.

Tips for a Successful Exhibition Experience in Utrecht, Netherlands

Clothing

Punctuality, clarity, and a professional attitude are key in the Dutch business scene. Dress formally, be direct in discussions, and remember to exchange business cards

Weather

Utrecht's weather is variable; always check the forecast to dress appropriately for either rain or sunshine

Trains & Buses

If you're heading to Jaarbeurs, taxis are available at designated stands on Jaarbeursplein.

tickets-related-to-public-transport

To navigate around Utrecht with ease, use the Utrecht Day Ticket for unlimited access to trams and buses.

Utrechts's hottest trade shows: Rent your booth with us!

Name Date Venue

November 5, 2024

Utrecht

Name Date Venue

20250921

Utrecht

Name Date Venue

20250924

Utrecht

Name Date Venue

20260310

Rotterdam

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