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Why Choose Us for Your Trade Show Booth Rentals in Utrecht?

Close Proximity to trade fair venues

Close Proximity to trade fair venues

Familiarity with local regulations

Familiarity with local regulations

Fully In-House Capabilities

Fully In-House Capabilities

English-Speaking Project Managers

English-Speaking Project Managers

Share Your Brief, We'll Turn It Into a 3D Design in 5 Days.



Utrecht's Trusted Local Trade Show Booth Builder Since 1979

Navigating the exhibition landscape in Utrecht presents unique challenges, from choosing the right trade show to designing impactful trade show booth rentals. Rely on the booth builders at Expo Display Service to handle these intricacies for you.

We have a facility in Apeldoorn that is just an hour away from Jaarsbeurs, which is a key exhibiting venue in the country. With over 40 years of expertise as a booth supplier, we offer comprehensive support through our offices and in-house facilities located in Germany, Switzerland, Belgium, Austria, France, and Spain. 

We have a collection of 1000+ trade show booth designs for you to explore in our portfolio. Additionally, if you need a trade show booth design tailored to your requirements, our booth builders can create a bespoke booth design just for you.

Our multilingual team, proficient in English and Dutch, is knowledgeable about the local exhibition regulations, guaranteeing a seamless setup for your stand. Expect to receive a detailed 3D design of your stand along with a quote directly in your inbox, all within five working days.

If you have any inquiries or need additional support regarding exhibition stand rentals in Utrecht, please call +49 (0) 6227 877-290 or email international@expodisplayservice.com.

Take a Look at Some of Our Work

From the 6 sqm to 100 sqm custom rental booths, we do it all.

View Our Portfolio

Pricing Guide

Our comprehensive service package includes free design to approval, stand design and build, graphics printing, project management, and installation & dismantling.

To give you an accurate quotation for our custom exhibition stands, we first complete a design proposal, which we offer free of charge and without any obligation.

We provide all-inclusive pricing with zero post-show billing, so you get complete cost clarity and no hidden fees.

Request an Accurate Estimate

Small Stand

6 Sq. m to 16 Sq. m

€5,500 - €11,000

Medium Stand

18 Sq. m to 50 Sq. m

€7,500 - €25,000

Large Stand

50 Sq. m to 150 Sq. m

€30,000 - €135,000

Handling All Aspects of Your Trade Show Booth in Utrecht

Utrecht is the fourth-largest city in the Netherlands and the most populous in the province. It is also a hub of business and innovation, thanks to its strategic location and fantastic transport connections. With its dynamic atmosphere, Utrecht is an ideal setting for international and local trade shows. Interested in displaying your products at one of Utrecht’s trade events? Let’s talk about how our services can help you shine.

Full-Service Exhibit Rentals:

We offer a full-service rental solution for your trade show booth requirements, covering everything from the initial design and graphics creation to installation and dismantling post-event. We have a fleet of delivery vehicles to ensure that logistics are smoothly managed in-house, reducing the need for third parties.

Dedicated Project Management:

Our project managers, who are fluent in English and Dutch, oversee every detail of preparing your trade show display. They handle all required paperwork and coordinate essential amenities like water, internet, and electricity.

1000+ Customizable Exhibition Stand Designs:

Our online catalog offers over 1000 exhibition stand designs, complete with pricing information, available through our Expo Stand Configurator. If you’re looking for a custom exhibition stand design for your Utrecht trade show booth rental, just reach out, and we will bring your unique vision to life.

Ready to make a lasting impression at your next Utrecht trade show?

Discover Utrecht: A City of Culture and Commerce

Utrecht is a vibrant, historic city in the heart of the Netherlands. Renowned for its medieval center, intricate canal systems, and stunning architecture, the city pulsates with cultural richness and a lively urban lifestyle. Its residents, known for their friendliness and progressive attitudes, contribute to a welcoming atmosphere that blends historical charm with modern innovation. This dynamic environment makes Utrecht a favored destination for tourists and business professionals.

The city’s strategic location and excellent infrastructure also make it a prime spot for exhibitions and trade shows. Jaarbeurs, one of the largest exhibition centers in the Netherlands, is located here. Throughout the year, this venue hosts a variety of events ranging from international trade fairs to consumer expos, drawing exhibitors and visitors from around the globe. The accessibility of Utrecht, combined with its robust facilities, ensures that every event can run smoothly, supporting a wide array of industries and interests. Partnering with skilled booth suppliers here can dramatically enhance your visibility and impact at these events.

A distinctive exhibition stand, crafted with the expertise of seasoned booth suppliers, not only draws attention but also enhances engagement, helping you effectively showcase your expertise and connect with your audience amidst the bustling trade show environment. Tailoring your exhibition space to reflect your brand’s identity and values, and integrating innovative design elements and interactive technology, can create a memorable experience. These strategic touches ensure your stand is not just seen, but remembered, amidst the competitive backdrop of Utrecht’s dynamic exhibition scene.

WHAT ARE OUR CUSTOMERS SAYING

testimoniaal-image
Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials. On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

testimoniaal-image
EuroMedLab 2025 Brussel, Belgium

Werfen

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start. We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process.The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully. We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

testimoniaal-image
IBA 2025 Dusseldorf, Germany

Danmatic

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease. We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging. On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

testimoniaal-image
OFFF 2025 Barcelona, Spain

Monotype

Working with the team was an excellent experience from start to finish. They fully understood our requirements and brought our ideas to life with a spot-on 3D design. The entire process was smooth and highly collaborative, and the project was managed precisely according to the agreed timelines.

The booth was delivered exactly as planned, using high-quality materials and finishes. On-site support for both installation and dismantling at the Barcelona event was flawless. We wouldn’t hesitate to work with them again—in fact, we definitely will. We highly recommend them for any future events.

testimoniaal-image
Enforce Tac 2025 Nuremberg, Germany

The Safariland Group

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was: From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth. The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership.

Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through. The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship.

On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth. Thank you again for making our event a success. We look forward to working with you again on future shows.

WHAT ARE OUR CUSTOMERS
SAYING

Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials. On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

EuroMedLab 2025 Brussel, Belgium

Werfen

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start. We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process.The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully. We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

IBA 2025 Dusseldorf, Germany

Danmatic

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease. We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging. On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

Tips for a Successful Exhibition Experience in Utrecht, Netherlands

Clothing

Punctuality, clarity, and a professional attitude are key in the Dutch business scene. Dress formally, be direct in discussions, and remember to exchange business cards

Weather

Utrecht's weather is variable; always check the forecast to dress appropriately for either rain or sunshine

Trains & Buses

If you're heading to Jaarbeurs, taxis are available at designated stands on Jaarbeursplein.

tickets-related-to-public-transport

To navigate around Utrecht with ease, use the Utrecht Day Ticket for unlimited access to trams and buses.

Utrechts's hottest trade shows: Rent your booth with us!

Name Date Venue

November 5, 2024

Utrecht

Name Date Venue

20250921

Utrecht

Name Date Venue

20250924

Utrecht

Name Date Venue

20251104

Utrecht

Name Date Venue

20260310

Rotterdam

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