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Why Choose Us for Your Exhibition Stands in Madrid?

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Familiarity with local & legal regulations

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Close proximity to the trade fair venues

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Fully In-House Capabilities

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English-Speaking Project Managers

Planning to exhibit at a trade show in Madrid? Look no further than Expo Display Service. With over 45 years of experience, we’re one of the top exhibition stand builders in Madrid. We offer complete turnkey stand rental solutions—right from design to dismantling. Choose from our catalogue of 1,000+ stand designs or have one custom-made to suit your brand. Here’s what sets us apart:

European Reach, Local Expertise – With in-house facilities in Germany, Poland and the Netherlands and offices and showrooms in Belgium, France, Switzerland, and Austria, we maintain full control of your project from start to finish.

Free 3D Design & Quote in 5 Days – You’ll receive a custom 3D exhibition stand design and a clear, upfront quote within five business days making planning fast and simple

Transparent Pricing, No Surprises – Our zero post-show billing guarantee ensures all costs are clearly outlined before the event, so there are no unexpected charges.

On-Time Delivery with In-House Logistics – Thanks to our fleet of delivery trucks, we handle all transport internally, ensuring your trade show booth rental arrives on time without any third party involvement.

One Project Manager, Full Support – A dedicated project manager will guide you every step of the way for a smooth exhibition experience.

Trusted by 500+ Exhibitors Every Year – We support 500+ exhibitors annually with reliable exhibition stand services across Europe.

Interested in stand rental services for your next show in Madrid?

Call us at +49 (0) 6227 877-290 or email international@expodisplayservice.com.

Partner with Expert Exhibition Stand Builders in Madrid

Bring Your Vision to Life with a Custom Booth Solution

Some of Our Valued Clients

Take a Look at Some of Our Work

From 9 sqm to 150 sqm custom rental booths, we do it all.

trade show booth for MWC Barcelona

Napatech
MWC, Barcelona

trade show booth for E-World, Essen

Inexogy
E-World, Essen

trade show booth for Fruit logistica, Berlin

Verbruggen
Fruit Logistica, Berlin

trade show booth for AIX, Hamburg

Wollsdorf Leather
AIX, Hamburg

trade show booth in Stoc Expo, Rotterdam

SA Fire Protection
Stoc Expo, Rotterdam

trade show booth for Glasstec, Dusseldorf

Baka Glass
Glasstec, Dusseldorf

View Our Portfolio

Pricing Guide

Our comprehensive service package includes free design to approval, stand design and build, graphics printing, project management, and installation & dismantling.

To give you an accurate quotation for our custom exhibition stands, we first complete a design proposal, which we offer free of charge and without any obligation.

We provide all-inclusive pricing with zero post-show billing, so you get complete cost clarity and no hidden fees.

Request an Accurate Estimate

Small Stand

6 Sq. m to 16 Sq. m

€5,500 - €11,000

Medium Stand

18 Sq. m to 50 Sq. m

€7,500 - €25,000

Large Stand

50 Sq. m to 150 Sq. m

€30,000 - €135,000

Your Trusted Exhibition Stand Design Company in Madrid for 45+ Years

Planning to make a big impact at trade shows in Madrid? At Expo Display Service, we’re here to bring your vision to life with exhibition stands that truly reflect your brand and business goals. With over 45 years of experience as one of the leading exhibition stand contractors in Madrid, we understand what it takes to stand out on the show floor.  

We’re strategically positioned across Europe to support your exhibiting needs. With fully equipped facilities in Poland, Germany, and the Netherlands, we handle everything in-house from design to production. Plus, our local offices and showrooms in Switzerland, France, Austria, and Belgium mean you’ll always have expert support nearby. 

Get ready to stand out at your upcoming exhibition! To explore more, reach out to us at +49 (0) 6227 877-290 or drop us an email to international@expodisplayservice.com.

At Expo Display Service, we make exhibiting easy. Our experienced project managers take care of all the practical details from coordinating with our internal teams, working directly with event organisers, and handling technical needs like electricity, internet, and water connections.

You can explore over 1,000 trade show booth designs in our online catalogue, all with transparent pricing to help you plan your budget. Looking for something one-of-a-kind? We’re happy to create a custom design that aligns perfectly with your brand and goals.

We know the ins and outs of venue regulations, so your setup goes off without a hitch. And with our zero post-show billing guarantee, there are no surprises once the event wraps up—just peace of mind from start to finish. To support your planning, we offer a 2025 exhibition calendar, so you can easily align your exhibit schedule with major European events.

Our Hassle-free Work Process

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Step 1 – Briefing
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Step 2 – Design
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Step 3 – Contract
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Step 4 – Graphics & Fabrication
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Step 5 – Packaging
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Step 6 – Shipping, Installation & Dismantling

Ready for Your Next Booth in Madrid?

We handle everything from design to delivery

Major Exhibition Venues in Madrid

booth builder near IFEMA Madrid
IFEMA Madrid

IFEMA Madrid is one of Spain’s largest and most modern exhibition venues, hosting international trade shows, conferences, and events across various industries. With state-of-the-art facilities and excellent transport links, it’s a top choice for global exhibitors. For a successful presence, partner with experienced exhibition stand builders for IFEMA Madrid.

booth builder near Hilton Madrid Airport
Hilton Madrid Airport

Hilton Madrid Airport is a modern, full-service hotel directly connected to Madrid Barajas Adolfo Suarez Airport via a covered walkway. Featuring spacious rooms, a well-equipped fitness centre, and an on-site restaurant, it caters to business and leisure travellers alike. Working with our exhibition stand builders for Hilton Madrid Airport ensures your brand stands out at every event.

booth builder near Meliá Castilla
Meliá Castilla

Meliá Castilla is a sophisticated, full-service hotel in Madrid’s bustling AZCA business district. With elegant rooms, multiple dining options, including a gourmet restaurant and buffet, and extensive meeting and event facilities, it caters to both corporate and leisure guests. Choose our exhibition stand builders for Meliá Castilla to create a striking booth that draws in the crowd

Custom Trade Show Booths Designed for Impact in Madrid

Tailored design with full-service support

Expert Project Management for Your Exhibition Stand in Madrid

Exhibiting in Madrid demands precise planning, local expertise, and flawless execution. That’s why our experienced project managers support you from start to finish.

– Your Dedicated Point of Contact

You’ll be assigned an English-speaking project manager who will serve as your single point of contact throughout the entire process. From your initial brief to post-show dismantling, they ensure everything runs smoothly and efficiently.

– Handling Local Organiser Coordination

Your project manager will liaise directly with event organisers—submitting designs, obtaining approvals, and ensuring full compliance with venue-specific regulations. Whether you’re exhibiting at IFEMA Madrid or another venue, we know the local protocols inside and out.

– Utility and Service Management

We take care of all the technical essentials. Your project manager will arrange water, electricity, and internet services, so your exhibition stand for hire is fully operational the moment the doors open.

– End-to-End Execution Without Surprises

From exhibition stand design and graphic production to logistics and on-site installation, everything is handled in-house. With our experienced team of exhibition stand builders in Madrid and our own fleet, we ensure your booth is delivered on time and built exactly as planned.

With our expert project management and strong local presence in Madrid, you can exhibit with complete peace of mind while you focus on engaging your audience and driving business forward.

Our Leadership Team In Europe

ralf-thomas-becker

Ralf Thomas Becker

CEO
HOLGER-SCHMITT

Holger Schmitt

COO
rob-dirkzwager

Rob Dirkzwager

CCO

WHAT ARE OUR CUSTOMERS SAYING

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Future Labs Live 2025 Basel, Switzerland

UNCOUNTABLE - U.S.

The Expo team quickly understood our needs and translated them into a design that aligned well with our brand and functional requirements. We were satisfied with the design phase—the 3D concepts were spot-on, and the collaboration was smooth and responsive throughout. Pricing and timelines were clearly communicated, with no surprises.

The booth was delivered exactly as agreed, in a transparent and professional manner. The finished stand was of high quality—well-constructed, with excellent graphics and durable materials. On-site, everything ran seamlessly. Installation and dismantling support were efficient, timely, and stress-free. All in all, great collaboration on multiple events so far!

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EuroMedLab 2025 Brussel, Belgium

Werfen - Spain

The team demonstrated a clear understanding of our goals and translated them into a design that fully met our expectations. They listened closely to our input and provided valuable insights, ensuring the final concept aligned with our vision from the start. We were very pleased with the design phase. The 3D concepts were visually impressive and helped us easily visualize the final outcome. Collaboration was smooth, responsive, and proactive — we felt supported and involved throughout the process. The scope of work was well defined, and all aspects — from pricing to timelines — were communicated transparently. The booth was delivered exactly as agreed, with no surprises, and the process felt very professional and well managed.

The quality of the finished booth exceeded our expectations. The materials, graphics, and overall construction were of a high standard, and the attention to detail was clearly visible. The stand reflected our brand beautifully. We appreciated the sustainable aspects of the booth, which were thoughtfully integrated without compromising on design or impact. It’s clear that sustainability was considered in both materials and approach, which aligns well with our values.

Our on-site experience was excellent. The team handled delivery, installation, and dismantling with professionalism and efficiency. Everything was ready on time, and we felt supported throughout the event.

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IBA 2025 Dusseldorf, Germany

Danmatic - Denmark

Our experience working with Expo was very positive from the beginning. Communication was fast and efficient, and the team was exceptionally easy and friendly to work with. The design phase proceeded smoothly, and the 3D concepts as well as the collaboration process were both handled with clarity and ease. We found the scope of work, including pricing and timelines, to be clearly communicated and delivered in a transparent manner. Overall, we were very satisfied with how everything was managed.

The final booth was of good quality, with well-executed materials, graphics, and construction. Although there were a few minor tweaks and color challenges, we understand that achieving that particular shade can be challenging. On-site, the delivery, installation, and dismantling all went smoothly. We were very satisfied with the support provided throughout the entire process.

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OFFF 2025 Barcelona, Spain

Monotype - U.S.

Working with the team was an excellent experience from start to finish. They fully understood our requirements and brought our ideas to life with a spot-on 3D design. The entire process was smooth and highly collaborative, and the project was managed precisely according to the agreed timelines.

The booth was delivered exactly as planned, using high-quality materials and finishes. On-site support for both installation and dismantling at the Barcelona event was flawless. We wouldn’t hesitate to work with them again—in fact, we definitely will. We highly recommend them for any future events.

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Enforce Tac 2025 Nuremberg, Germany

The Safariland Group - U.S.

Working with you and your team was a true pleasure from start to finish, and I’d be glad to share how positive the experience was: From our very first conversation, your team quickly understood exactly what we needed. You asked the right questions, listened closely, and transformed our ideas into a stand-out design that reflected our brand perfectly. The design phase was incredibly smooth. The 3D renderings were not only helpful but impressively accurate, and the collaborative process felt like a real partnership.

Your flexibility, responsiveness, and attention to detail gave us total confidence throughout. When it came to the scope of work—pricing, timelines, and execution—everything was clearly laid out and delivered exactly as promised. No surprises, just solid planning and flawless follow-through. The final booth exceeded our expectations. The materials were top quality, the graphics looked fantastic, and the overall construction felt premium and professional. We received multiple compliments during the show, and much of that credit goes to your craftsmanship.

On-site support was excellent. Your team was punctual, well-organized, and extremely helpful—even going above and beyond to assist with small extras that made a big difference. Everything was up and running on time, and teardown was just as smooth. Thank you again for making our event a success. We look forward to working with you again on future shows.

Explore Top Exhibitions in Madrid

Key Tips for Participating in Madrid Exhibitions

Even though English is commonly used in business settings, learning a few simple Spanish phrases can be beneficial for communication.

In Spain, personal connections are highly regarded. Dedicate moments for informal chats to foster relationships.

Weather

Madrid's climate ranges from warm summers to chilly winters. Be sure to look up the weather before your trip and pack suitable clothing.

Trains & Buses

The public transit in Madrid, including buses and the metro, is reliable. Getting a travel pass might make getting around easier

Exhibition Stand Ideas for Trade Shows in Madrid

When exhibiting in Madrid—particularly at IFEMA Madrid or other key venues your booth design plays a crucial role in attracting attention and driving engagement. Below are practical and creative exhibition stand ideas to help you stand out:

– Backlit Walls and LED Lightboxes

Light-up displays can elevate your booth’s appearance. LED lightboxes make graphics pop and create a warm, modern ambience that draws visitors in from across the hall.

– Interactive Digital Features

Your exhibition stand contractors in Madrid can include touchscreens, demo stations, or VR tools to keep attendees engaged. This is particularly useful for tech, education, and service-based companies looking to explain complex offerings visually.

– Product Showcases and Display Units

Use illuminated display pedestals, product walls, or rotating platforms to highlight key products. This makes your exhibition display stand more dynamic and encourages visitors to interact with what you offer.

– Sustainable Stand Designs

Consider environmentally friendly materials like recyclable panels, fabric graphics, or reusable furniture. This reflects a forward-thinking, responsible brand image and may align with venue sustainability goals.

– Cultural and Local Touches

Your exhibition stand builders in Madrid can help you add Spanish design elements such as tile patterns, warm colours, or textures inspired by city’s architecture. This enhances local relevance and makes your custom-built exhibition stand more memorable to regional attendees.

– Lounge Areas and Hospitality Zones

Comfortable seating and refreshments create a welcoming atmosphere. These zones encourage longer conversations and help build stronger business relationships.

– Compact Storage Solutions

Ask your exhibition stand design company in Madrid to use built-in cabinets or hidden compartments to keep your stand clutter-free. A tidy booth looks more professional and ensures staff can access materials quickly.

FAQs for Exhibiting in Madrid

When should I finalise an exhibition stand builder for a show in Madrid?

It’s best to confirm your stand builder in Madrid at least 3 to 4 months ahead of the event. This timeline allows enough room for design planning, obtaining approvals, and production, while also avoiding rush fees and ensuring a stress-free setup.

How do you manage logistics and transport for events in Madrid?

We manage all logistics internally using our own fleet of delivery vehicles. Our facility is strategically located to serve Madrid efficiently, ensuring timely delivery of your booth rental. By handling transport ourselves, we avoid delays often caused by third-party providers

What stand options are available for trade shows in Madrid?

We offer a diverse selection of exhibition stand rentals in Madrid, with sizes available up to 150 sqm. Each stand is custom-designed to reflect your brand identity and support your marketing goals.

Do you provide full-service stand solutions for Madrid trade shows?

Yes, we offer turnkey stand solutions covering design, construction, graphics production, transport, setup, and dismantling. A dedicated project manager will oversee the entire process, ensuring you have a seamless exhibiting experience while you focus on your business goals.

How do you ensure your exhibition stand complies with all regulations and venue standards?

Our experienced team is well-versed with the guidelines and regulations of leading Madrid venues like IFEMA Madrid, Hilton Madrid Airport, and Meliá Castilla. We make sure your booth adheres to fire safety rules, height and weight limits, and other technical requirements for a compliant setup.

What is your exhibition stand rental process like?

We begin with a consultation to understand your event goals and branding needs. Our designers then create a custom 3D exhibition stand design and provide a detailed quote. Once approved, we manage the entire process in-house—from production and logistics to on-site installation and dismantling—ensuring a smooth and professional outcome at your Madrid event.

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